Goodbye spreadsheets – time to let software take the strain


Moving from the spreadsheet

Goodbye spreadsheets – time to let software take the strain

As a training based organisation, Skills+ and our parent Lantra are all too familiar with the paperwork and processes involved before, during and after a training course has taken place.

For many larger organisations, recording of an individuals training and development is the role of someone within that organisation. This might be the department responsible for learning and development or maybe HR.  It’s likely a larger organisations has the systems and software available to manage these processes themselves.

But how does that process happen for a small business or organisations? Here’s a scenario that might sound familiar.

“I’m a Manager of a small company. I need to know what training my staff have done and I need to know when it expires. Sometimes, I’m asked to evidence the skills of my staff where we’re contracting for a job as part of the tendering process. I also have staff members who need to record CPD for various professional bodies and associations. Often they need to demonstrate their CPD but it is up to the employee to do this. As a result, CPD often gets overlooked and they do not meet their requirement from the professional body.

As a small organisation, I don’t have a resource that can look after the training and development requirements of our staff. I might have to create another job role for someone just to take on this task.

At present, I need to search around the office to find certificates or ask the employees to bring in their  evidence of training. When I have all of this information, I then have to create and constantly add this information onto a spreadsheet. When someone new joins our organisation, I need to chase them up and create a file for their training and qualifications and add them onto the ever growing spreadsheet!

It certainly shouldn’t be this difficult trying to find out who has done training across our organisation.  Ideally it would be great to be able to go to one central location and be able to view and report on all of the training and development of our staff. I could download or print off copies of training certificates and see who has training that’s about to expire. Additionally I could see who was short on meeting their CPD requirements.

I’ve looked at various software packages on the market but they just don’t cater for businesses as small as ours. Usually I need to purchase a package that comes with lots of other items that I don’t want and at a cost that’s not viable for a small business like ours.

All I want to do is move off the spreadsheet!”


If this sounds like you, why not contact Skills+ to see how we can help with recording training for small businesses and organisations. Find out more about our low user packages by clicking here